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Administrative Assistant - 18.75 hours per week - Admissions

Hopkinsville Community College
Kentucky Community and Technical College System
Administrative Assistant I
(18.75 hours per week)

(Position #10016207)
Hourly Wage - $12.00 per hour
Open Date:   10/11/2021
Close Date: 10/24/2021

 KCTCS is committed to achieving excellence through cultural diversity.
We actively encourage applications and/or nominations of persons of color, women, veterans, persons with disabilities and other individuals.
KCTCS is an equal opportunity employer and educational institution.
Position Description
The primary purpose of the Administrative Assistant I - Admissions is to provide high-quality customer service at the college’s public Admissions counter (primarily at the Hopkinsville campus and occasionally, as needed, at the Fort Campbell campus)
Major Responsibilities/Duties
  • Provide positive customer service at the Hopkinsville & Ft. Campbell Admissions counters in person, on the phone or via email; assist students with admission inquiries, provide new students with information about programs, admissions, and the enrollment process.
  • Process student requests at the service counter and those submitted via online request or email: Add/Drop students from courses, process change of majors, process student information updates and personal records.
  • Process and distribute admissions/recruitment mail, enter student records: high school transcripts, test scores, enrollment verification and KDE numbers (where applicable) into PeopleSoft.
  • Responsible for replying to student inquiries from the Admission e-mail account and assist with printing of transcripts, on demand transcripts and enrollment verifications.
  • Other duties as assigned by supervisor.
Minimum Requirements
  • High school degree and one year related work experience, or equivalent.  Associate degree preferred.
  • Excellent customer service skills/soft-skills, attention to detail, use of technology and communication skills.
  • Ability to multi-task in an open office environment, with flexible work schedule and campus locations.
KY law requires state and national pre-employment background checks as a condition of employment.

Initial review of applicants will begin on October 25, 2021.
Applicants will be notified if selected for an interview.
For questions regarding the above position, contact us by emailing


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